The Ins and Outs of Autodesk Global Travel Rights

Autodesk grants global travel rights to organizations who either have a subscription agreement or a maintenance plan. These rights can be very beneficial to companies who undertake projects outside the country or region in which they are based, and can result in savings costs under the right circumstances. There is one very important condition that we must mention first, because it is not explicitly stated in most of the Autodesk literature about global travel rights; there is a time limit. Where the travel rights rule applies, users are only allowed to use the software for a maximum of 90 days outside their “home country”. So, for a long-term project it will be necessary to obtain another license once the 90 days has passed.

What Constitutes a Home Country?

The home country is the country in which the license was purchased. Where the contract was entered into for a named user, the home country applies to his or her residency. Where the contract is with an organization, as would be the case of a maintenance agreement, the home country is that where the company is incorporated. For organizations within the European Union (EU) or who have signed the European Free Trade Association Agreement (EFTA), home country is any country that falls under the EU or EFTA classification. For companies subject to Brexit, they must re-examine their policies regarding user travel rights, as their freedom to use Autodesk software across the EU will be curtailed.

Which License Agreements Provide Global Travel Rights?

There are three major categories of licenses that benefit from travel rights:-

  • perpetual agreements which are covered by a maintenance agreement
  • Traditional subscription licenses
  • Cloud subscription licenses.

There are differences in which users are entitled to use software while travelling based on which license agreement has been implemented. It is also important to note that support services for the products are available during the operating hours that apply to the home country, not the company where the user is working under the global agreement.

Which Users are Entitled to Global Travel Rights?

Where an organization has a perpetual license with a maintenance agreement, all employees qualify, as well as on-site contractors. The on-site contractor must be contracted directly by the organization. Where the organization has agreements with affiliate companies to carry out the work, the employees of the affiliates and any contractors employed by the affiliate are NOT entitled to global travel rights.

Where an organization has subscription licenses in place, the same rules apply, in that only employees and direct on-site contractors qualify. The subscription users must be named users, generic users and user groups do not qualify, although it is possible to negotiate terms with Autodesk for specific circumstances. The named user should be identified as such in the license agreement and cannot share his license with any other user. If the user has his own individual license which recognizes him as the named user, he can use his license globally.

Cloud licenses have a different set of rules, which give access to a wider set of users, but this must be confirmed with Autodesk by the organization. The cloud subscription travel rights can extend to employees and contractors of companies affiliated to the parent organization, which is definitely not the case for perpetual and traditional subscription licenses.

What to Watch out for from a Compliance Aspect

Where a company has purchased licenses in their home country, use of travel rights are quite straightforward. However, the license administrator needs to guard against the following circumstances:-

  • the licenses were purchased outside the home country, for example where a project is to be executed in a foreign company. Those licenses can only be used in that country, regardless of whether the employees using them are permanent employees or contractors.
  • the travel rights apply only to the entity that purchased the license. They cannot be extended to a parent or sister company or the employees or direct contractors of those entities.
  • The usage period extending past 90 days.

For our OpenLM customers, it may be advisable to build a customized report that monitors compliance for licenses that are being used under the Global Travel Rights terms and conditions. Early warning of usage periods getting close to expiry, as well as a list of users who are operating under the travel rights agreement will avoid non-compliant usage.

Another method of managing compliance would be to tailor license allocations to include and exclude users according to their qualifying or exclusion from the global travel terms and conditions. OpenLM has recently launched a new product for managing license allocations that is available to all Autodesk customers, whether they use the OpenLM core product or not. This parameterized application allows the license administrator to tailor allocations by time, region, user or user group as well as software used down to feature level within that software product. Users can be granted access or blocked depending on the organizational policy and the license agreements in force. Please contact us for more information.

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